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Home>Student Services>Transfer and Career Services>Students and Alumni>Career Counseling>Thank You Letters

Thank You Letters

After an interview, it is appropriate for you to send a thank you letter. Writing a thank you letter demonstrates professionalism on your part. It allows you to express contined interest in a position and serves as a reminder of who you are and what type of employee you can be. Use the letter to your advantage. Here are some things to focus on:

  • Send a letter to each individual that interviewed you. If you were introduced to several people (who did not interview you), then include a sentence in your letter stating something like, "It was a pleasure meeting Mr. ____ and Ms. _____."
  • Indicate that you enjoyed your time during the interview and appreciate being considered.
  • Comment on specific things that interested you in the job. Relate these to your background.
  • If you felt you did not answer a question well during the interview, use the thank you letter to offer an improved answer.
  • State your understanding of what will happen next. If the employer indicated that a decision should be made by a certain date, then mention that you will follow up with a phone call after that date.
  • If you are no longer interested in the position, then thank the employer for their time and interest and state that you no longer want to be considered.

FORMAT OF A THANK YOU LETTER

Your Name
Your address
Date

Interviewer's name
Title
Organization name
Organization address

Dear Mr./Ms./Dr. Contact person (no first names!):

FIRST PARAGRAPH

  • Thank the person who invited you for the interview and also thank any other people who interviewed you.
  • Mention that you enjoyed the visit and comment on some specific thing that interested or impressed you the most.

SECOND PARAGRAPH

  • Use this paragraph to reiterate your interest in the position and tell why you feel you are qualified for this position.
  • Offer a better answer to any question in the interview that you thought you answered poorly.
  • Mention that you want to be a part of their team/office/staff/company etc.

THIRD PARAGRAPH

  • If the interviewer mentioned a date by when he/she will contact you, state that date and state what your next step will be (a phone call, etc.).
  • If you are including any further information (e.g., transcripts, references, etc.) with the thank you letter, make mention of these.
Sincerely,

(Your signature)

Your name typed