The Technologies Project Request Form will provide the Office of Information Technology the information necessary to properly evaluate requests for technology projects.  This form must be submitted for any project requiring implementation services, technical support, or funding by the Office of Information Technology.  A description of the required information that comprises the standard Information Technology Project Template is found below.  Questions regarding the form or related processes can be sent to technologies@bergen.edu.  

Project Name

                                A name that uniquely identifies the proposed project

Proposal Date

                                 The date project proposal was received by the Technologies Department

Project Type

                                Project is categorized into one of the following categories

§  Utility – Required investments that are necessary to maintain current levels of service or functionality. (ex. Lifecycle upgrade)

§  Enhancement – Investments designed to improve performance of existing processes through technology. (ex. Introduction of workflow products to existing Datatel or document management functions)

§  Frontier  – New projects designed to meet emerging business needs (introduction of email archiving solution)

Description

A brief description of the proposed project and its goals

Leads

Identification of those individuals that will play a leadership role in the selection and implementation of the requested technology or product

Timeline

An indication of recommended timeframe for execution of this project

Priority

An indication of the project’s priority.  Priorities are identified as follows:

Low

Technology proposal is submitted without strict timelines.  Expected benefits are documented, but are not critical or will not be immediately realized.  A low priority indicates that the project timeline may be modified as necessary without compromising the project’s success.

Normal

 Project benefits are clear and included in the proposal.  Project should be considered for execution based on the recommended timeline.  Deviation from the timeline may compromise the project’s success.

High

Project is considered urgent and no deviation from the timeline indicated should be considered in order to ensure success.  Justification for this high priority status is clearly indicated in the proposal.

Project Goals

Expected goals of the project must be clearly defined.   Goals should identify:

Project deliverables

Areas affected

Expected benefits (short term and long term)

Measurable indications of project completion/success

Budget

The estimated cost of the project, including:

Initial implementation cost

Lifecycle replacement costs, if applicable

Support and Upgrade costs

Cost of additional resources needed to implement or support related technologies

Source of project funding