How to Submit an Information Technology Project
 The Office of Information Technology (OIT) strives to enable the College to achieve its institutional goals through the effective use of technology.
All requests for new Information Technology projects are initiated by filling out, and submitting to the Office of Information Technology, a Technologies Project Request Form. This form must be submitted for any project requiring implementation services, technical support, or funding by the Office of Information Technology. Questions regarding the form or related processes can be sent to technologies@bergen.edu.
All proposals will be evaluated by OIT and, if approved, prioritized based on the following criteria:
- Alignment with current Technology Strategic Plan
- Alignment with Bergen Community College Strategic Plan
- Alignment with current technology infrastructure and standards
- Interoperability with existing technology and technology standards
- Ease of adoption into current network and security infrastructure
- Availability of IT resources for short term and long term support
- Alignment with existing IT project schedule
- Budget Status
- Availability of funding based on funding source and schedule
- Impact on existing IT projects based on funding source and schedule
- Recurring support and lifecycle costs
- Risk (Maturity of product or technology, availability of support and services)
How to fill out the Technologies Project Request Form:
| Project Name |
A name that uniquely identifies the proposed project.
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| Proposal Date |
The date of the proposal submitted to OIT for review
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| Project Type |
Select which of the following categories best describes the project:
- Utility – Required investments that are necessary to maintain current levels of service or functionality (for example, a lifecycle upgrade.)
- Enhancement – Investments designed to improve performance of existing processes through technology. (for example, the introduction of workflow products to existing Datatel or document management functions.)
- Frontier – New projects designed to meet emerging business needs (for example, introduction of an e-mail archiving process)
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| Description |
A brief description of the proposed project and its goals.
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| Leads |
The names of those individuals that will play a leadership role in the selection and implementation of the requested technology or product.
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| Timeline |
The estimated timeframe(s) for the execution of this project.
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| Priority |
Select the recommended priority of this project from the following:
- Low – The proposal is submitted without strict timelines. Expected benefits are documented, but are not critical or will not be immediately realized. A low priority indicates that the project timeline may be modified as necessary without compromising the project’s success.
- Normal – Project benefits are clear and indicated in the proposal. The project should be considered for execution based on the recommended timeline. Deviation from the timeline may compromise the project’s success.
- High – Project is considered urgent and no deviation from the timeline indicated should be considered in order to ensure success. Justification for this high priority status is clearly indicated in the proposal.
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| Project Goals |
Expected goals of the project must be clearly defined, and should identify:
- Project deliverables
- Areas affected
- Expected benefits (short term and long term)
- Measurable indications of project completion/success
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| Budget |
The estimated cost of the project, including:
- Initial implementation cost
- Lifecycle replacement costs, if applicable
- Support and Upgrade costs
- Cost of additional resources needed to implement or support related technologies
- Source of project funding
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