Acceptable Use of Information Technology for Broadcast E-mail

Authority to use the entire master list of e-mail addresses of College employees rests with the Executive Staff. System-wide electronic messages should be used sparingly for urgent, emergency notices, such as Public Safety announcements and other matters affecting the entire campus community. The frequency, content, and other characteristics of most messages are inappropriate for such wholesale delivery. In particular, it is not appropriate to use system wide email broadcasts to publicize college events which are not of an urgent nature or of primary interest to all members of the college community. In these instances, departments may wish to announce such events on their departmental Web site or on the College-wide Outlook Bulletin Board. E-mail server groups may be set up to allow targeted distribution of e-mail, such as to the members of an academic division. Further, end users may create their own personal distribution lists. However, users should take care not to broadcast unwanted e-mail messages. Requests to be removed from personal distribution lists must be honored.